September 2016 Minutes

Woodburn Elementary PTA
PTA Membership Meeting Minutes
Thursday, September 24, 2015 7:00 PM Woodburn Elementary School Library

  • Call to order: The meeting was called to order by Sharon Today, PTA Vice President at 7:00 PM in the library. All executive officers were present.
  • A quorum was established for conducting business of the association (minimum of 10 members).
  • Special Election: Outgoing PTA President Edith Forde-MacArthur addressed the membership regarding the circumstances surrounding her recent resignation from the Executive Committee, and she conducted the Special Election for her replacement. Terri Radziewski, current PTA Secretary, was nominated. She accepted the nomination and a vote by show of hands was held. The vote was unanimous in her favor. Edith turned the meeting over to Terri.
  • Principal’s report: Mrs. Chapin’s Principal’s report covered: FCPS Strategic Plan, Portrait of a Graduate, various means of communication between the school and home, Title 1 which included discussion on the School Improvement Plan, as well as FCPS Budget and budget proposal tools for the public to use to voice their opinions. Mrs. Chapin ended with the announcement that the school will be getting a “Little Lending Library” as a project for a local Girl Scout who is pursuing her Gold Award.
  • Treasurer’s Report: John Alexander, Treasurer, presented the annual Audit to the membership for approval. After brief discussion the Audit was adopted by the membership. John went on to open the floor to discussion of the annual Budget. During the Budget discussion, Tara Sabbagh volunteered to lead our Fun Run as a fundraiser this year, so that budget line item will be moved to the Revenue side of the budget. Mary Skinner also volunteered to lead a BINGO/Game night as an additional fundraiser. The vote was held and the annual Budget was approved.
  • Committee Reports:
  1. Membership: Laura Champ-Mitchell discussed Membership Drives, reasons for joining the PTA and how membership leads to community building.
  2. Fall Movie Night: Hind Alaoui-Zaki discussed movie options for the Fall movie night as well as ideas for concessions. A family survey may be done to determine the movie.
  3. Muffins with Mom: Jessica Judy discussed plans for this event on 10/23. She will be trying to get food donated/comped, but will need volunteers to help with the event.
  4. Garden Committee: Paul Davis had to leave, no report was given.
  • Announcements:
    1. Reiteration of FCPS Budget tools and a handout available for parents
    2. Mason District Community Budget Meeting with School Board Member Sandy Evans Location: Stuart High School’s Little Theater 9/28/15 7:00 – 9:00 PM
    3. Next PTA Board Meeting, Location WES Library October 15, 2015, 7:00 PM
    4. Brief announcement form Laura Gould regarding Mindfulness in Schools, handout available to parents.
  • Meeting adjourned 8:27 PM

Minutes: Approved as presented: ____                      Date: ___________

Approved as corrected:   _XX__                   Date: 10/15/2015__
___Terri Radziewski___________________________

Secretary              (Signature)

Join the PTA Board!

Thank you to everyone who attended our first Membership PTA meeting of the school year. We held a special election to fill the vacancy for President.  Terri Radziewski was nominated for the vacancy of President, she accepted the nomination and the membership voted in her favor. The Executive Committee for the remainder of 2015 – 2016 is as follows:

President: Terri Radziewski
Vice President: Sharon Toda
Treasurer: John Alexander
Secretary: YOU! (vacant)

With Terri’s change in role from Secretary to President, we now have a vacancy on our Executive Committee for Secretary. It is the perfect position for someone looking to be more involved, to learn more about the PTA organization and to be in a position to shape our future initiatives. If you are interested in volunteering for this position please contact any board member as soon as possible!

Duties of the Secretary include:
a. Record the minutes of all meetings of the association;
b. Keep the official copy of the local unit’s bylaws in his/her files;
c. Maintain a membership list as required by the Virginia PTA;
d. Perform other delegated duties as assigned.

To get board member contact information and see the full list of committees available to volunteer with:   2015-2016 Committee

January Meeting Minutes

PTA Meeting Minutes – DRAFT

January 22, 2014 6:05 p.m.

Call To Order Attendance: 11 PTA Members Edith M. Forde opened meeting stating that this meeting would focus on discussion and approval of November Minutes and Amended Proposed Budget, along with other new items of business.

❖ Vote To Approve of November General Membership Meeting Minutes

Motion: Paul Davis made motion for approval, with Terri R. seconding. Vote: Unanimous consent – Minutes approved.

❖ Vote To Approve Amended Proposed Budget – Terri

Budget was amended after September PTA Meeting in the following manner:  IRS penalties that had previously been accounted for that were resolved in our favor. Vote is needed to take this line item out of the budget.  Cultural Arts (ie., funding for student assemblies), 2015-2016 Teacher Reimbursements, Technology Purchases (ie., Kindles) were “tabled” as contingent items for expenses, pending the outcome of this year’s fundraising efforts. Cultural Arts is a $2,000 line item, and given the success of the direct donation drive, funds are now available to fund this particular item. Michael Utell has done a wonderful job bringing in a variety of assembly guests, and the PTA would like to support his/Woodburn’s efforts. Discussion that followed: It was mentioned that given available funds, perhaps it would be more favorable to give the funds to the teachers for reimbursement of their expenses. Along with this question, future pending expenses that were inquired about during this discussion: Current allotments for field trips could potentially be entirely used (bigger field trips have yet to occur such as Jamestown and Gettysburg) and reimbursements to teachers for Academy Classes will take place in the spring. Kindles purchases could potentially roll into the 2015-2016 school year or may possibly be donated. Overall we are in good shape and want to look ahead to what the carryover should be for next Fall. Also mentioned was a potential lag in solicited corporate funds (Corporate Donations Drive is next!) that may not be “banked” and available for use until next year. Overall point: Should we approve/release funds for teacher reimbursements in the Fall and fund CCultural Arts? Would that be putting the PTA at any financial risk? ANSWSER: Overall impression is that funding both of those line items would not be a significant risk to the PTA’s financial well-being.

On a side note: Teacher Wish Lists were sent to teachers with 8 teachers responding. PTA is working to try and meet the needs of the teachers and reach out to them. Hopefully this support will continue to improve with PTA and teachers collaborating together. Motion: To approve Cultural Arts assemblies for $2,000 and $3,000 for teacher reimbursements. Vote: Unanimous consent – Motion approved. Motion: Amend budget to remove IRS penalty line item Vote: Unanimous consent – Motion approved.

❖ New Business

Nominating CommitteeSharon mentioned needing volunteers for this Committee.

Fun Run Committee News – Would love to bring this back! Does require army of volunteers, so we’ll keep you posted! Paul and Kristen Davis are considering organizing this event.

Wildcat Dance- Volunteer(s) needed to organize this event on February 20th .

6:30 p.m. Meeting Adjournment

Get Creative with the PTA: Share your Ideas

At the Oct. 16 PTA meeting, some great ideas were generated about projects to focus on to improve our school and student programs. We need your help to add to and choose from some of these initiatives.   Please comment below with your thoughts and ideas!  You can also them with Sharon Toda directly.